Resident management companies
The company’s money, letters and building work in one place, without a director doing the bookkeeping.
For resident-run blocks of 1 to 500 flats
Everything you wanted from a managing agent. For a fraction of the cost.
- Does the work, not just keeps the records
- You approve what matters
- Your money never passes through BlockMind
Service charges, arrears, compliance, repairs and year-end accounts, prepared for you. Your company stays in charge.
Sign-up opens 2 November 2026. 30 days free, then £9.50 per flat per month.
- Hosted in the UK, in London
- Company and directors filled in from Companies House
- Directors verified by letter
- Your money never passes through us
- Export everything, no exit fee
Who it is for
Built for the people who actually run the block.
Right to manage companies
Take on the management duties without taking on an agent’s fees or an agent’s delays.
Leaseholder-owned freehold companies
Run the freehold fairly, with a clear record for every flat and every decision.
1 to 500 flats. No property law or bookkeeping needed.
The problem
Running a block should not be a second job.
- Volunteer directors carry legal duties they never trained for.
- Managing agents can be expensive and slow to act.
- Software that only stores records still leaves the work with you.
For decision makers
Why directors choose BlockMind.
The five things directors ask about first, and how BlockMind answers each one.
Legal duties and deadlines
Volunteer directors are responsible for the company meeting its legal duties, whether or not they trained for them. BlockMind works out which duties apply to your building from what you tell it, and tracks each deadline with reminders well before it falls due.
In practice: Tell it the building has a lift and lift inspections are added to the plan. Say there is a shared gas boiler and the gas safety check is added too.
Your time
Most directors have jobs and families. BlockMind prepares the work itself: demands, reminders, letters, accounts and replies. Your routine job is to look at what is waiting and approve or decline it.
In practice: Setting up takes about ten minutes with your company number. Companies House fills in the company and its directors.
Cost
Managing agent fees are commonly £200 to £500 per flat a year; check against your last invoice. BlockMind is £9.50 per flat per month, with year-end accounts and the assistant included.
In practice: A 12-flat block pays £1,368.00 a year, against £2,400 to £6,000 for a typical agent.
Control
Nothing important is sent without a director’s approval, unless you choose to let that kind of action run. BlockMind never pays anything: your money stays in your company’s account and your directors make every payment.
In practice: Every action is labelled: done under a setting you chose, or approved by a director, with who and when.
Fairness to your neighbours
Arrears are handled the same way for every flat: polite reminders first, then firmer letters, each approved by a director. Your neighbours are treated consistently, whoever is on the board.
In practice: No arrears letter can be prepared while a Breathing Space moratorium, an agreed payment plan, an insolvency or a bereavement is recorded, and no fee is added unless your directors switched charges on.
The difference
Does the work, not just keeps the records.
Each job is prepared for you to approve. These are the screens your directors use.
01
Service charges and demands
Budgets, each flat’s share taken from its lease, and demands with the statutory summary of rights attached, prepared for your approval.
02
Arrears, handled fairly
Polite reminders first, then firmer letters. It holds automatically for Breathing Space, payment plans, insolvency and bereavement, and never adds a fee you have not switched on.
03
Payments matched
Bank statements matched to each flat, with anything it cannot match flagged for a director. Your money stays in your company’s own bank account. BlockMind never holds it.
04
Compliance kept current
The duties that actually apply to your building: fire risk assessment, insurance and valuation, electrical and gas, Building Safety Act duties where they apply, and Companies House filings, with reminders well before each is due.
05
Repairs and planned maintenance
Issues tracked from report to completion. Foreseeable maintenance and the cycles your lease requires, such as decorating, go into a planned maintenance plan with reserve planning. Compare quotes and check contractors’ insurance.
In development Contacting contractors automatically, after a director approves.
06
Section 20 and legal steps
Each consultation stage, notice and deadline kept together, with a one-sentence explanation of what the stage is and what happens next.
07
Year-end accounts
Draft service charge accounts and company accounts, the statutory summary and a pack for your accountant, all included in the price.
08
Leaseholders looked after
Each leaseholder sees only their own flat: balance, how to pay, statements, letters and reporting an issue. The complaints and information request registers track every response deadline.
Ask your building
An assistant that knows your lease, and shows its working.
Ask in plain English. The answer comes from your lease and records, with the clause and the page it relied on.
- Answers about the lease cite the clause and page, and say whether a director has verified the term.
- Leaseholders can ask about their own flat too, so fewer questions reach the directors.
- It drafts; you approve. Nothing is sent until a director says so.
Control
You stay in control.
Nothing is sent without your approval, unless you choose to let it.
Every action is labelled: done under your setting, or approved by a director.
Letters go out in your company’s name.
Your records belong to your company. Export everything, any time, no exit fee.
In development
Fewer incidents. Fewer claims. A better case at renewal.
BlockMind keeps your building’s safety checks, repairs and maintenance up to date, and records every incident and how it was put right. We are developing a renewal evidence report with insurance partners, so well-run blocks can show insurers the difference.
Cost
A block of 12 flats, for a year.
| Who | Per year |
|---|---|
| BlockMind12 flats × £9.50 × 12 months, year-end accounts included | £1,368.00 |
| A typical managing agentCommonly £200 to £500 per flat a year | £2,400 to £6,000 |
Your own agent’s fee may be higher or lower, so check it against your last invoice. There are no hidden BlockMind fees.
One plan, everything included
£9.50per flat per month
30 days free. Cancel at any time.
- Year-end accounts and accountant pack
- The assistant, for directors and leaseholders
- Leaseholder access for every flat
- As many directors as you have
- Export everything, no exit fee
How it works
From company number to a running building.
Sign up with your company number
Companies House fills in the company and its directors.
Add your building and what you know
Nothing is compulsory. Add leases, people and history any time.
Let it run
It asks you only for decisions, spending above your limit and facts only a director knows.
Answers
Common worries, answered.
Straight answers to what directors ask before they start.
Is BlockMind a managing agent?
No. It is software your directors use to run the block. Your company stays in charge, decisions are yours, and letters go out in your company’s name.
BlockMind prepares and tracks the routine work, from service charge demands and arrears to repairs and compliance, and asks a director when a decision is needed.
Do we need property or legal knowledge?
No. It works out which duties apply to your building from what you tell it, and explains each step in one plain sentence. It asks you only for decisions and for facts only you know.
Where information is missing, it says what is missing and why it matters, rather than guessing.
What if it gets something wrong?
Nothing important happens without the safeguards. Spending above your limit, legal notices and letters wait for a director, who sees what each one relies on before approving it.
Every action is recorded with who approved it, and any fact can be corrected at any time, so anything can be checked and put right.
Do you hold our money?
No. Service charges are paid into your company’s own bank account. BlockMind matches the payments to each flat; it never holds or moves your money. Payments out are made by your directors.
What happens if a director leaves, or we disagree?
Directors are checked against Companies House and verified by letter. When a director leaves, a remaining director ends their access; the records and the history of who approved what stay with the company. The last director cannot be removed by mistake.
Every decision is recorded with the director who made it. How the board settles a disagreement stays a matter for the company and its articles.
Can leaseholders see each other’s information?
No. Each leaseholder sees only their own flat: balance, statements, letters and how to pay, plus building information the directors share. They can report issues and ask questions. They never see another flat’s account.
This is enforced in the database itself, not only by what the screens show.
What if we want to leave?
Leave at any time, with no exit fee. Your records belong to your company: a director can export the whole building as one ZIP file, with the ledger, correspondence, documents and decisions as spreadsheet files and every attachment.
Is the AI trained on our data?
No. Your building’s data is not used to train AI models, ours or anyone else’s. The assistant reads your records only to answer the person asking, and only what that person is allowed to see.
What does it cost?
£9.50 per flat per month after 30 days free. A 12-flat block pays £1,368.00 a year, with year-end accounts and the assistant included. There are no hidden BlockMind fees.
Register for launch on 2 November.
Leave your details and we will email you when sign-up opens. 30 days free, then £9.50 per flat per month.